Executive Support

• Manage the ED’s calendar, schedule meetings, and coordinate logistics.
• Prepare agendas, take notes, and assist with follow-up for internal and external meetings.
• Draft and format correspondence, presentations, or board materials as needed.
• Support planning and execution of strategic initiatives and priority projects.
• Help organize documents and keep key records accessible and up to date.

Administrative & Organizational Support

• Maintain internal systems for forms, templates, policies, and files.
• Track deadlines for board meetings, grant submissions, and compliance tasks.
• Prepare or assemble documents for reports, grant proposals, or audits.
• Support guest scheduling and communication related to wraparound services, in collaboration with Assistant Director & Director of Strategic Business Operations & Development
• Assist with monthly donor acknowledgments and supporting the creation of impact reports.
• Order office supplies and manage organizational mail, including incoming mail processing and preparing outgoing donor or campaign mailings.
• Manage office and volunteer room organization
• Greet and assist visitors, guests, or volunteers during on-site hours as needed.