Financial Reporting & Documentation

• Supervise the Financial Administrator
• Supports ED and senior staff with budget preparation and tracking, monthly and quarterly financial reports.
• Maintain organized, audit-ready financial records.
• Create budgets for grant submissions and track grant-related expenditures. Prepare funder reports.
• Maintain a financial calendar to ensure all critical deadlines—such as board meetings, grant submissions, and insurance renewals—are tracked and managed effectively.

Human Resources

• Manage new employee processing and orientation, payroll (including vacation/sick/personal leave), and employee records.
• Coordinate performance management process.
• Assist with recruitment and selection process for new hires.

Facilities & Operational Compliance

• Maintain records and schedules for building and equipment-related services (e.g., snow removal, waste management, pest control).
• Track expiration dates and renewal needs for insurance policies, vehicle registrations, and vendor contracts.
• Coordinate with service providers to ensure timely delivery and documentation of services.
• Maintain compliance calendars and ensure documentation (e.g., vendor COIs, service agreements, inspections) is up to date.

Administrative Support & Process Improvement

• Maintain compliance calendars and ensure documentation (e.g., vendor COIs, service agreements, inspections) is up to date.
• Maintain & improve systems for documentation, vendor tracking, and internal controls.
• Support the leadership team with documentation for audits, board meetings, and insurance renewals.
• Identify process improvements in financial tracking & operational compliance.
• Work with Leadership Team to develop Key Performance Indicators and subsequent analysis of performance metrics.